European Azerbaijan School

System assistant

By agreement
2790
Full-time
Baku, Azerbaijan
05.03.25 - 05.04.25

Working conditions

  • Collect and organize data from various school departments and input it accurately into the school system;
  • Collaborate with the Admissions office to enroll students using ManageBac via the OpenApply program, offering guidance and support on its usage;
  • Generate student ID numbers and individual email accounts (easlearn.com) for registration on ManageBac;
  • Ensure all data entries in the school database are error-free and promptly update information as needed;
  • Maintained the security and confidentiality of student and parent records;
  • Conduct training sessions for staff on using the Student Information System, both at the start of the academic year and as necessary;
  • Set up ManageBac accounts for new teachers, provide personalized training sessions, and offer ongoing support;
  • Offer continuous assistance to teachers, across both Primary and Secondary levels, in navigating and utilizing ManageBac effectively;
  • Make necessary adjustments to class rosters and schedules as requested;
  • Handle end-of-year and start-of-year operations within ManageBac, including creating new academic terms, promoting students, and assigning classes and teachers according to schedules;
  • Customize and generate reports throughout the year, ensuring alignment with the curriculum and meeting requests from supervisory staff;
  • Collaborate with teachers on report generation, offering concise written guidelines for ManageBac usage;
  • Conduct thorough reviews of teachers' term reports to ensure completeness before dissemination to parents;
  • Stay informed about updates and changes to the Student Information System, providing staff with necessary updates and conducting training sessions as required;
  • Gather student photos for integration into ManageBac;
  • Generate and distribute reports and information from ManageBac to various school departments upon request, including school management, finance, and admissions;
  • Manage email communications to parents on behalf of the school, including correspondence related to the finance department;
  • Provide support to other IT staff members, such as assisting with Education Perfect;
  • Liaise with ManageBac and OpenApply technical support for any necessary system changes or updates;
  • CVs should include the following information: Full name;
  • Date of birth;
  • All detailed information about education;
  • All detailed information about work experience;
  • Names and contact details of 2 professional references.

Requirements

  • Minimum of a bachelor’s degree in IT;
  • Minimum of 2 years of experience in the related field;
  • Ability to communicate effectively with students, parents, teachers, and colleagues;
  • Good interpersonal skills and ability to work well as part of a team;
  • Ability to communicate fluently verbally and in writing in the Azerbaijan Language, English. 

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