Blue Planet Distribution

Receptionist (Resepşn)

By agreement
Full-time
Baku, Azerbaijan
04.04.24 - 04.05.24

Working conditions

  • Welcome guests in a professional and courteous manner. Direct them to the appropriate person or department;
  • Manage incoming calls, route them to the relevant individuals, take messages, and provide information to callers as needed;
  • Perform various administrative tasks such as scheduling appointments, managing calendars, organizing meetings, handling mail, and maintaining office supplies;
  • Respond to emails, letters, and inquiries promptly or redirect them to the appropriate personnel;
  • Maintain accurate records and databases, update contact lists, and assist in maintaining office files;
  • Maintain company communication channels;
  • Draft, proofread, and edit correspondence, memos, reports, and other documents;
  • Handle incoming and outgoing letters, contracts;
  • Collaborate with different departments to facilitate smooth operations, assist in basic tasks, and support their administrative needs;
  • Operate and manage office equipment such as multi-line phone systems, printers, and copiers;
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.pens, forms and brochures);
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
  • Order office supplies and keep inventory of stock;
  • Keep updated records of office expenses and costs.

Requirements

  • Proven work experience as a Receptionist, Front Office Representative or similar administrative role is preferred;
  • Proficiency in Microsoft Office Suite;
  • Hands-on experience with office equipment;
  • Professional attitude and appearance;
  • Solid written and verbal communication skills;
  • Ability to be resourceful and proactive when issues arise;
  • Excellent organizational skills;
  • Multitasking and time-management skills, with the ability to prioritize tasks;
  • Customer service attitude;
  • High school degree, additional certification in Office Management is a plus;
  • Ability to communicate fluently verbally and in writing in Azerbaijani is must, Russian and English is preferred.


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