Bakı,
Azərbaycan
04.04.24
-
04.05.24
İş haqqında məlumat
- Welcome guests in a professional and courteous manner. Direct them to the appropriate person or department;
- Manage incoming calls, route them to the relevant individuals, take messages, and provide information to callers as needed;
- Perform various administrative tasks such as scheduling appointments, managing calendars, organizing meetings, handling mail, and maintaining office supplies;
- Respond to emails, letters, and inquiries promptly or redirect them to the appropriate personnel;
- Maintain accurate records and databases, update contact lists, and assist in maintaining office files;
- Maintain company communication channels;
- Draft, proofread, and edit correspondence, memos, reports, and other documents;
- Handle incoming and outgoing letters, contracts;
- Collaborate with different departments to facilitate smooth operations, assist in basic tasks, and support their administrative needs;
- Operate and manage office equipment such as multi-line phone systems, printers, and copiers;
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.pens, forms and brochures);
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
- Order office supplies and keep inventory of stock;
- Keep updated records of office expenses and costs.
Tələblər
- Proven work experience as a Receptionist, Front Office Representative or similar administrative role is preferred;
- Proficiency in Microsoft Office Suite;
- Hands-on experience with office equipment;
- Professional attitude and appearance;
- Solid written and verbal communication skills;
- Ability to be resourceful and proactive when issues arise;
- Excellent organizational skills;
- Multitasking and time-management skills, with the ability to prioritize tasks;
- Customer service attitude;
- High school degree, additional certification in Office Management is a plus;
- Ability to communicate fluently verbally and in writing in Azerbaijani is must, Russian and English is preferred.
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