Landau School

Personal assistant (Şəxsi köməkçi)

By agreement 149
Full-time
Baku, Azerbaijan
09.07.24 - 08.08.24

Working conditions

  • Provide comprehensive administrative support to the school leadership team, including the Head of Campus and other senior staff;
  • Prepare and handle correspondence, reports, and other documents;
  • Facilitate effective communication with parents, teachers, and external partners​;
  • Draft, review, and distribute communications on behalf of school administrators​;
  • Plan, organize, and coordinate campus related events, meetings, and conferences​;
  • Ensure all logistical arrangements are in place, including venue setup, catering, and technology​;
  • Maintain and organize school records, files, and documents, ensuring confidentiality and security. Assist in the preparation of reports, presentations, and other materials​;
  • Assist in the planning and execution of school projects and initiatives​;
  • Coordinate with various departments to ensure timely completion of projects​;
  • Manage schedules, appointments, and meetings for school administrators​;
  • Oversee the day-to-day operations of the school office​;
  • Manage office supplies and equipment, ensuring everything is well-stocked and functional​;
  • Handle general office tasks such as filing, photocopying, and managing mail​;
  • Demonstrate professionalism in all interactions and communications​;
  • Skills in event planning and coordination;
  • Documentation according to AR Labor Code;
  • Working hours: from 8:00 a.m till 17:00 p.m (5 times per week);
  • Kids schooling discounts;
  • Medical insurance;
  • Professional growth.

Requirements

  • Education in related field​;
  • Previous experience in an administrative or personal assistant role, preferably in an educational setting​;
  • Excellent organizational and time-management skills​;
  • Strong written and verbal communication skills​;
  • Proficiency in Microsoft Office Suite and other relevant software​;
  • Ability to multitask and prioritize effectively​;
  • Multilingual abilities, especially proficiency in languages Russian and Azerbaijan​;
  • Training in customer service, conflict resolution, or communication skills​;
  • Strong interpersonal skills and the ability to work with diverse groups.


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