Baku,
Azerbaijan
11.10.24
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11.11.24
Working conditions
- Greet and welcome visitors in a professional and friendly manner;
- Manage incoming calls, direct them appropriately, and respond to inquiries;
- Maintain the reception area, ensuring it is clean, tidy, and presentable at all times;
- Handle incoming and outgoing mail, courier services, and document distribution;
- Maintain and update office records, supplies inventory, and order office materials as needed;
- Assist with office equipment maintenance and coordinate repairs when required;
- Schedule and organize meetings, appointments, and maintain conference room availability;
- Assist in the coordination and execution of office events, meetings, and company functions;
- Provide logistical support for event setup, including catering, venue arrangements, and equipment;
- Ensure all event-related communications and documentation are organized and managed effectively;
- Provide administrative support to other departments as needed, including filing, photocopying, and data entry;
- Assist in travel arrangements, including booking flights, accommodations, and transportation for staff;
- Support the HR department with onboarding new employees, preparing welcome packs, and scheduling orientations;
- Assist the leadership team and other departments with ad-hoc administrative tasks.
Requirements
- Bachelor degree, additional education in office administration is a plus;
- Proven experience as a receptionist or in a similar administrative role;
- Proficient in Microsoft Office Suite (Word, Excel, Outlook);
- Exceptional verbal and written communication skills;
- Fluency in Azerbaijani and English; additional languages are a plus;
- Strong organizational and multitasking abilities;
- Professional demeanor with a positive attitude;
- Customer service-oriented mindset.
Office management
Agriculture
