Baku,
Azerbaijan
15.11.24
-
15.12.24
Working conditions
- Assist in the establishment/revision of Internal Committees’ charters and guidelines;
- Provide executive secretarial facilitation/support for Executive Management members and Committees;
- Align and process in accordance with the “AZCN Internal committees management guideline;
- Prepare committee materials/presentations, set up agendas, organize and attend the Committee meetings;
- Prepare, document, and retain the minutes, briefs, and protocols;
- Provide storage and archive of proper filings and records, including those of a confidential and sensitive nature;
- Assist Corporate Center / Corporate Governance Function on coordination and managing of periodic external committees’ meetings;
- Prepare meeting materials/presentation pack, set up agendas;
- Ensure internal stakeholders’ alignment and invitation to External Committee meetings;
- Assist with the preparations of minutes and protocols;
- Align the final versions of Committee inputs and protocols with the Management;
- Share the final inputs with internal Management and Corporate Center;
- Organize and manage weekly Management meetings and other related regular meetings, presentation pack preparation, dissemination and when required Protocol preparations;
- Provide administrative assistance to Company Corporate communication function on quarterly and annual business review meetings organization works;
- Prepare agenda and presentation pack, ensure internal stakeholders alignment for quarterly and annual business review meetings;
- Organize meetings and coordinate the calendar for Chief of Staff;
- Liaison (coordination, registration and tracking of queries) between group Companies and Holding, provide administrative support for Executive Management members;
- Coordinate the meeting organization with the relevant Personal Assistants of Management;
- Coordinate with internal and external stakeholders, providing prompt and customer-focused service;
- Provide storage and archive of proper filings and records, including those of a confidential and sensitive nature;
- Provide ad-hoc management reporting when requested, prepare group presentations;
- Establishing/enhancing the Company’s development programs and governance processes;
- Building strategic and operational plans, roadmaps, and action plans;
- Timely tracking of the plan implementation process;
- Execute Superior’s verbal and written instructions and assignments;
- Competitive compensation;
- Incentives and bonuses based on performance;
- Fringe benefits;
- Performance-driven culture;
- Diversified learning and development opportunities;
- Career growth opportunity;
- Hybrid work opportunity;
- Unique experience of working in the most dynamic industry;
- Innovative products and digitalization;
- International experience;
- Amazing team of highly skilled professionals;
- Cross-functional collaboration;
- Experience sharing.
Requirements
- Higher education in Economics or related fields;
- Business Administration (MBA is an advantage);
- 1 year experience in secretary or similar administrative roles;
- Fluent knowledge of Azerbaijani and English languages; Good knowledge of Russian will be an advantage;
- Advanced user of MS Office (in particular MS Project, MS Excel, MS Visio, and MS PowerPoint);
- Strong written and verbal communication skills;
- Strong PowerPoint and other visualization/presentation tools knowledge;
- Detailed-oriented, high organizational and planning abilities;
- High analytical skills;
- Time management skills;
- Leadership and facilitating skills;
- Knowledge and skills in administrative fields.
Administrative, Business, Management
İCT
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