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European Azerbaijan School

Receptionist

By agreement
Full-time
Baku, Azerbaijan
02.02.23 - 04.03.23

Working conditions

  • Perform general office duties including answering multi-line phones directing calls and taking messages as appropriate, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail;
  • Support building leadership with administrative support and guidance;
  • Maintain accurate student attendance records including entering daily attendance for over hundreds of students; check students in and out of the building; handle and track calls and notes from parents;
  • Lead all attendance issues and related database requirements for absence, illness, early departure, including all contact with home, and follow up on and report staff attendance-taking;
  • Greet parents, students and staff in main office and direct as appropriate providing guest badges, bus passes, etc;
  • Takes messages and, where directed, schedules meetings for parents and staff. directs queries appropriately within the wider leadership to prevent all issues from being passed to the principal;
  • Keep an eye on students in the main office area (foyer);
  • Refer students to teachers or administration as necessary;
  • Format and complete special projects as assigned by the principal;
  • Supporting the school, the administrators, and EAS initiatives;
  • Other duties may be assigned as needed.

Requirements

  • High school diploma and at least one year related experience in typing, general clerical and/or training or equivalent combination of education and experience;
  • Prior successful experience working in a school setting strongly preferred;
  • Demonstrated ability to successfully work with children and the public;
  • Interpersonal Skills;
  • Works well with others from diverse backgrounds;
  • Focuses on solving conflict; maintaining confidentiality;
  • listening to others without interrupting; keeps emotions under control; contributes to building a positive team spirit;
  • Refrains from negative talk and gossip, is friendly and personable;
  • Ability to work rapidly and accurately;
  • Ability to exercise good judgment and work in an environment with constant interruptions;
  • Is on time, punctual to meetings, knows how to manage a schedule, is organized;
  • Ability to communicate fluently verbally and in writing in Azerbaijani and close to fluently in English;
  • Ability to respond to common inquiries or complaints from students, parents, staff or members of the community;
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals;
  • Good Russian skills preferred;
  • General knowledge of computer usage (Macintosh operating system is preferred) and ability to use database software, internet software, e-mail, word processing software;
  • Ability to proficiently use the following programs strongly preferred: Google suite, MS Office;
  • Ability to type accurately and proficiently.
This job has expired